Custom software for a construction company
For a construction company we built a complete custom solution from scratch. It brings costing, quotes, invoices and internal communication together in one place, instead of separate tools and spreadsheets.
Where the company was losing time
Before the project, much of the work ran through separate programs, spreadsheets and quick calls. That cost time and made the status of each site hard to see.
A lot of time spent on email management
A big part of the working day went into sorting, answering and forwarding emails.
Several tools instead of one central solution
Costing, quotes and invoices ran across separate programs that were not connected to each other.
Paper shuffling and scattered information
Key details lived on paper and in individual files, instead of being central and findable for everyone.
Own processes not reflected in industry software
Off-the-shelf software forced the company into foreign workflows, instead of mapping its own processes cleanly.
One system that maps the whole workflow
Each block feeds the next: costing becomes the quote, the quote becomes the e-invoice. Communication and tasks run in the same system, supported by AI right in the inbox.
Costing & quotes
Pre-costing with the company’s own material and labour prices as the basis for the quote, plus post-costing for a planned-vs-actual check.
E-invoices
The approved quote turns into an invoice in the compliant e-invoice format, without double entry.
Central dashboard
Projects, finances and master data come together in one place, with clear roles for the team.
Communication hub
Messages and project communication bundled in one spot, instead of scattered across individual inboxes.
AI email summaries
Incoming emails are summarised automatically, so the core of a message is clear at a glance.
Auto tasks from emails
Tasks are created automatically from the content of incoming emails, with no manual setup.
One dashboard instead of many silos
Every feature is a block of one central dashboard with clear roles. Data is captured once and stays current everywhere, from the quote to the invoice.
- Clear roles: each person sees exactly what they need for their work.
- Connected blocks: costing turns directly into the quote and the e-invoice.
- AI in the inbox: emails summarised, tasks derived automatically.
- The solution belongs to the company, including source code.
Till & Richard
Want a solution that maps exactly your workflows? In a free first call we show you where the biggest lever is.
Free process analysisThese blocks come next
The solution is in use and keeps growing. The next blocks are planned and build on the same central dashboard.
Team management
SoonManage people, roles and responsibilities centrally and assign them to projects.
Photo & document management
SoonStore site photos and documents right on the project and find them again fast.
Time tracking (mobile app)
SoonLog working hours on the go via app and assign them straight to the project.
Delivery-note scanning
SoonPhotograph delivery notes and capture the data automatically, instead of typing it in.
What this looks like in your industry
Trades
Quotes, scheduling, jobs and service, digital: less office work, more craft.
Construction
Project control, measurements, site logs and add-ons, digital: every trade on the same page.
E-Commerce
Orders, inventory, returns and systems connected, without manual work.
Production & Manufacturing
Connect orders, machines, material and quality, without paper and spreadsheet chaos.
Wholesale
Inventory management, ordering and warehouse connected, without double entry.
Associations
Member management, dues, volunteers and events, digital: less spreadsheet work, more time for what matters.
Property management
Receipts, service charge statements, requests and contractor coordination automated, instead of by hand.
Logistics
Orders, routes, freight documents and shipment tracking, digital: existing systems connected, manual work automated.