Automate documents: no more paper stacks and folder digging
- Documents read and filed by AI instead of filed by hand
- Everything central and findable via search instead of scattered across folders
- Deadlines and approvals run by rules instead of from memory
Reviewed by Till Täubrich See how your solution could look, in 3 steps
Tell us briefly where it hurts and the tool sketches a fitting proposal right away. No sign-up needed.
How your system could look
Based on your answers: 0 areas in one central dashboard.
Your areas
Key functionality
Our recommendations for your industry
This is a first sketch from your answers, not a finished plan. We define the exact scope and order together.
Send us your blueprint as a non-binding request. We take a look and reply with an honest assessment, no obligation.
What changes when you automate documents?
The difference shows up not in a feature list but in daily work: less searching, less double work, less guesswork. Here is the before-and-after.
Today
- Documents sit on paper and in inboxesRecords and contracts arrive by post, email and scan, and every desk files them differently.
- Digging through the shared folderNo one knows where the current version is, and the search eats minutes every day.
- Deadlines and follow-ups in someone’s headCancellation dates and renewals hang on individual people, not on the system.
- Approvals with no clear threadWho has seen and approved which document? The status lives in shouts and emails.
With start2x
- Documents captured and filed automaticallyAI reads incoming documents, files them in a structured way and names them consistently.
- Everything findable via searchAutomatically tagged, so you retrieve records and contracts in seconds.
- Deadlines and follow-ups run automaticallyReminders for dates and renewals, so nothing lapses unnoticed.
- Approvals governed and traceableDigital approvals by rules, with a clear history of who did what and when.
One central dashboard instead of a new island
We build roles, functions and data exchange across your processes. That way every additional feature creates real relief, instead of becoming yet another island.
- Clear roles: each person sees exactly what they need for their work.
- Functions that interlock, instead of isolated island tools.
- Data flows across all processes: captured once, current everywhere.
- The solution is yours, including source code.
Direct line
Till & Richard
We answer your enquiry personally and show you in the call where a solution has the biggest leverage.
Free process analysisCustom software for a construction company
For a construction company we built a complete custom solution from scratch that brings costing, quotes, invoices and internal communication together in one place, instead of separate tools and spreadsheets.
Your document management, automated
Single steps or the whole document workflow, connected to your systems.
AI document capture
Incoming records and contracts are read automatically, named and routed to the right place.
Tagging and search
Documents are tagged automatically, so you retrieve them centrally via search.
Deadlines and follow-ups
Dates, notice periods and renewals are monitored, with reminders in good time.
Approval workflows
Clear, digital approvals by rules, with a traceable history on every document.
Central, secure filing
Contracts and records sit centrally and in order instead of in shared folders and on paper.
Integration with existing systems
Clean connection to accounting, ERP or filing, without maintaining documents twice.
How does rolling out document management work?
No mammoth project that only shows results after a year. We put a working solution into use early and evolve it together with you.
Process analysis
We look at your concrete workflows: which tools, which steps, where time is lost. The result is a clear list of the biggest levers.
Fixed-price calculation
You get a concrete proposal with a fixed price and timeline per block, including the spots where software adds nothing.
First block live
In short cycles we build the first usable block and put it into daily use, instead of developing hidden away for months.
Operation & growth
Further blocks come together in the central dashboard. We maintain, fold in feedback and keep evolving with your company.
What does it cost to digitise and automate documents?
You get a calculated flat-rate offer. Upfront we agree together which processes are worth optimising, so every investment pays off through less time spent, lower costs and fewer headaches.
Frequently asked questions about document management
Do we have to give up our existing filing?
No, you don’t have to give up your existing filing. We usually connect your existing systems and automate the capturing, filing and finding before and after. A full move is possible but not required.
How reliably does the AI read documents?
The AI reads documents very reliably today, modern recognition gets it right in the vast majority of cases. Uncertain cases go to a quick manual check instead of being filed blindly. That way control stays with you.
Can we digitise old paper documents?
Yes, old paper documents can be digitised. Existing stacks are scanned, read and filed with tags, so even the back catalogue becomes findable via search. We start where it pays off most.
How securely are documents stored?
Your documents are stored securely and in order: we govern access clearly by role and document every step traceably. Retention and the handling of personal data are aligned with you.
Automate documents in detail
Everything worth reading up on: when it pays off, how we work and what we watch for on control and data protection.
It means taking the handling of documents off manual hands and turning it into one continuous flow: incoming records and contracts are read by AI, named consistently, tagged and filed centrally. Deadlines are monitored, approvals run digitally by rules, and everything stays findable via search. The result is document management where you no longer search but find.
It pays off as soon as documents noticeably tie up time: many incoming records, contracts in shared folders, deadlines someone has to keep in their head, or approvals with no clear status. Often it’s not only the filing but the daily searching, missed dates, and versions no one can place any more.
We start at the step that slows you down most, e.g. document capture or contract filing, and expand from there. That puts a usable part into use early, instead of waiting for one big project. We connect existing systems rather than replacing them.
A shared folder stores files, document management organises them: with capture, tagging, deadlines, approvals and a search that actually works. We don’t necessarily replace your existing filing but connect it and take away the manual work around it, from filing to finding.
Every step stays documented and traceable, and uncertain cases go to a manual check instead of being filed blindly. We govern access clearly by role, and how contracts, retention and personal data are handled is aligned with you.